TERMS AND CONDITIONS:

The following terms and conditions apply to Toby and all other DJ's booked through Your DJ Entertainment Agency.

BOOKING PROCESS

When a booking enquiry is made it will be placed under a temporary notice. I reserves the right to accept other bookings for the date in question after one week or until the booking fee is paid in full. To confirm a booking you must fill out a booking form and pay the booking fee.

PAYMENTS

All booking balances must be paid within one month of your event. If payment has not been made by the day of your event we reserve the right to not attend and charge you for the full amount due including any interest & debt management charges. All bookings, booking fees & balance payments are non refundable or transferable. Failure to comply with this condition will result in the immediate termination of the contract.

I reserves the right to amend, alter or correct any advertised, quoted and contracted prices or promotions in relation to any fluctuation of the economy due to inflation or any other external financial forces. Your DJ also reserves the right to amend any non contracted prices or promotions without any prior notice.

CANCELLATIONS

I often get booked 6 months to a year in advance so the possibility of another booking will be limited by time. This is why we have to safeguard my booking for cancellation payments. Any cancellations under 4 months will result in a proportional payment of the final balance. Failure to pay this fee may result in interest & debt management charges.

Cancellations more than 5 months = 0% of the final balance (booking fee non refundable)
Cancellation 4 months = 10% of the final balance (booking fee non refundable)
Cancellations less than 3 months = 25% of the final balance (booking fee non refundable)
Cancellations less than 2 months = 50% of the final balance (booking fee non refundable)
Cancellations less than 1 month = 100% required (booking fee non refundable)

ACCESS TO PERFORMANCE AREA

I require access to the function room at least one hour prior to the start time to set up the equipment. It is the clients responsibility to inform the venue that I can only set up in a limited window of time which will relate too access too the performance area and the optional extras you may have chosen. The client will ensure that a parking space is allocated to Your DJ for the duration of the engagement (including time to load and unload equipment), as close as possible to the entrance nearest to the designated setting up area in the performance area.

MINIMUM PERFORMANCE AREA REQUIREMENTS

It is the client's responsibility to ensure that the function room is equipped with at least two standard 240 volt, 13 amp electrical sockets for my sole use, within 10 meters of the proposed set up area. In the event of engagements held outside, or in a marquee, the client will also ensure that the supplied electrical power is 100% safe, fully regulated and impossible to be shorted by ingress of water. The client will also ensure that the set up/performance area for Your DJ is completely waterproof. Your DJ reserves the right to suspend the engagement if the performance area becomes unsafe in any manner.

PHOTOGRAPHY & VIDEOOGRAPHY

We reserve the right to take photo's & video footage of the event and guests. This footage may be used for promotional purposes only and displayed online and on printed media. If you or anyone of your guests object to this please let us know before or during the event. It is your responsibility to inform us of any objections. All copyright ownership of any photos or video remain the property of Your DJ.

PUBLIC LIABILITY

I am not liable in any way for any injuries that may occur to third parties due to the actions of the client, guests, customers or staff. This may include, but is not restricted to inebriation, use of drugs or other (self) abusive actions.

SOUND LIMITERS

It is the clients responsibility to inform the DJ if the venue has a sound limiter present.They must also find out at which decibel level it is triggered. In venues where sound limiters are employed, I will endeavor to keep the noise levels below the threshold level and the client agrees that there shall be no recourse against myself, should levels be accidentally exceeded leading to the power supply being restricted or halted completely.

PROFESSIONAL CONDUCT

I will conduct himself/herself in a proper and professional manner during the engagement, and will respond favorably to requests regarding volume, music and any other reasonable requests made by the client, guests, customers or staff.

DAMAGE TO EQUIPMENT

Unless given permission no one may use or move any equipment belonging to the DJ/performer.The client will ensure there is adequate supervision of guests, customers and staff at the engagement, and will be liable for any loss of, or damage to our equipment, vehicles or personal belongings, whether caused by the client, guests, customers, staff or any other person(s) within the outside perimeter of the venue and its car parking facilities.

PERSONAL SAFETY / VENUE SAFETY

If I deem any persons or property to be under threat, verbally or physically, I reserves the right to terminate any services without notice and without recourse. Should this happen, no refunds will be made. Only staff employed by myself may operate the DJ equipment and lighting. Under no circumstances may unauthorized personnel tamper, remove or attempt to use any performance equipment. We cannot accept responsibility for damage to property, or injury to persons caused directly by third party intervention and the client is liable to locate or replace any missing or stolen equipment belonging too or hired by myself for your function.

All bookings should be taken on the understanding that the venue is in possession of the necessary entertainment & liquor licenses. We are not responsible if the venue is found to be in breach of the terms of their license. Venue Owners and / or Operator Conditions: It is a condition under the Public Liability Insurance Policy that the venues which the Insured may work, have in force their own Public Liability Insurance for the duration of the Insured's use thereof and during periods required before and after such use for setting up, breaking down, rehearsals, sound checks and any other preparations.

POST CONTRACT PERFORMANCES

Requests for extra playing time will be granted where feasible, subject to venue restrictions & the agreement of venue officials where appropriate. Extra playing time will be charged at the rate of £35 per half hour to be paid in cash before the period of extra time commences.

POST PERFORMANCE LOADING

Upon the conclusion of the engagement, I will require approximately one hour to remove the equipment, load equipment into our vehicle(s) and vacate the premises. Therefore, if the venue has a set time by which the premises must be vacated, you should set the end time of the engagement to be no less than forty-five minutes, but preferably one hour prior to this time.

FORCE MAJEURE (Forces beyond our control)

Failure too attend an event is very unlikely. In situations beyond my control (such as a car accident or serious illness) I will do my best too arrive on time or find alternative means of entertainment for you.

In the unlikely event of a delay or loss of performance due to events beyond our control. Rest assured that every reasonable safeguard is taken to ensure Your DJ arrives on time and performs at the appropriate times stipulated on the booking form. In the event of any other dispute, our liability is strictly limited to the return of the fee charged for the engagement. No party shall be liable for any failure to perform its obligations where such failure is as a result of Acts of Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, transportation malfunctions, terrorist activities, death, illness or other incapacity certified by a properly qualified medical practitioner, epidemic, accident, civil commotion, order of Government or Local Authority having jurisdiction in the matter or changes in law. Any party asserting Force Majeure so as to negate liability shall have the burden of proving it and justifying that they took preventative action wherever possible to counteract the circumstance. If successfully proven then the cancellation fees outlined in ‘Clause 8: Cancellations’ shall be unenforceable.

We reserve the right to substitute alternative entertainment should uncontrollable circumstances dictate the need to do so.

We reserve the right to alter any or all of the above at any time. E & OE.